To summarise: In general we won’t reimburse you (a delivery partner) for an expense unless it has been included in a Client-approved Quote, and if a Client cancels a Project and we haven’t collected the Client’s payment for it then you won’t be paid either. In other words, you incur expenses at your own risk unless agreed otherwise. If, however, you do incur an approved project-related expense please follow the below Expense Reimbursement Approval Process.
Partner/Employee incurred work-related expenses and complete the Expense Reimbursement Form below.
The examples of work-related expenses incurred by you in providing Client Services and included within a Client-approved Quote include but are not limited to expenses such as accommodation, flights, meals, mileage, parking, phone, venue hire.
The details for the Mileage reimbursement needed are the destination (From-To) and estimated km multiplied by the current ATO cents p/km rate of $0.85.
Partner/Employee collates all the receipts and completes the Expense Reimbursement Form with all the details, including the Project Details weekly.
Partner/Employee emails the Expense Reimbursement Form and scanned receipts to the appropriate Project Coordinator (@CJ, @Jenniel Quiambao or @Win) for review and approval for payment.
Once approved, the Project Coordinator will email the Expense Reimbursement Form to Accounts (Gina) for posting and payment. We will pay within 14 days.
As per Our Terms and Conditions we will charge a fee of 20% of the third party costs for administration (unless otherwise agreed in the quote).
ENDs